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Pack Your Photos
How to Pack Your Photos:
If you prepare your photos carefully and properly before shipping it makes our job easier and, your scans will go faster! In order to maintain affordable pricing we depend on our customers to do their fair share and ensure that their photos are clean, sorted and batched properly. If your photos are not prepared in accordance with our instructions you will be charged a $79.95 extra handling fee.
On this page, we have provided some instructions and recommended tips for packing and shipping your photos to us:
- Remove and collect all of your photos from your photo albums, shoe boxes, photo frames, walls, desk drawers, filing cabinets, refrigerator, attic, garage and closets. Sorry but, we do not accept photo albums nor photos in frames or envelopes. Tip: carefully remove old photos from glued photo album pages using a clean putty knife.
- If present, clean the backings of your photos of any glue, tape, old labels or any sticky materials. Old photo albums will sometimes leave glue residue on the backs of your photos and this glue will damage our scanners. Sticky photos will not feed properly and, we are not responsible for rescanning sticky batches of photos. Your photos (especially the backings) should be as clean as possible and fan easily like a deck of playing cards and not stick together. Photos with staples, tears, paperclips, dirt and tar, excessive damage, or heavy non-bendable backings will be rejected. Polaroids are acceptable.
- Sort and batch your photos by the size of your prints (i.e. batch all 8x10s together; then 5x7s; then 4x6s and smaller; and finally polaroids). Prints may be from wallet size (2 1/2" x 3 1/2") to as large as 8"x10". Note: Odd-sized photos are acceptable.
- Arrange your photos so that they are all facing the same way. Make sure all photos are facing upright in the same direction (just like a deck of playing cards).
- You may opt to group vertical portraits in one pile and then group horizontal landscapes in another pile. Note: You do not have to separate your portraits from your landscapes. We simply scan your photos "how they are received" so if you want to keep
your photos in strict sequence, you do not have to separate the portraits from the landscapes. If a batch is predominantly portraits with some landscapes mixed in, our scanning technician will scan the entire batch as portraits. If the batch is predominately landscapes with some potraits here and there, the scanning technician will scan it as a landscape batch.
- You do not have to separate the black & white photos from the color photos.
- Batch your photos using 3"x5" index cards to label each batch with a descriptive event name (i.e. "Hawaiian vacation" or "2002 Photos" or "Photo Album 1", etc.). Index cards are the only acceptable identifier of your batches and, they are scanned and counted as part of the total photo count.
- Tightly wrap each batch of photos with clingy plastic wrap (i.e. Saran Wrap®) and then, place each batch of photos into a ZipLoc® bag. Note: do not use rubber bands since rubber bands will curl, warp and damage your photos.
- Neatly and tightly pack the batches by size order into a high quality, sturdy and durable box. Tip: you can get free sturdy boxes from the US Post Office. We will keep your batches in sequence and scan your 3"x5" index cards that identify your batches during the scanning process. Use bubble wrap if you are concerned about any bending of your photos during shipment. Do NOT overstuff the box and, if needed, fill empty spaces with proper filling material (i.e. packing peanuts).
- Place a sheet of paper inside your box of photos that indicates your full name, mailing address, e-mail address and telephone number. Seal and securely tape the box (use enough mailing tape to ensure the box remains fully intact during shipping).
- Mail your photos via traceable means (UPS, FedEx, DHL or the United States Postal Service) to:
Arizona Scanning
Receiving & Distribution Dept.
4429 Deacons Lane
Virginia Beach, VA 23455
IMPORTANT NOTE: We offer a Sorting Service if you don't want to batch your photos. Just place them in the shipping box and we will do it for you! Be sure to add our SORTING Service accessory to your order.
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